From the perspective of governance, SaaS stack bloat can be a massive problem for IT managers. It’s even more of an issue in the age of self-service user onboarding and freemium, because in today’s climate, those in charge of an organization’s security, data access, regulatory compliance and software licenses are often unaware that a new SaaS product has been added to the mix.
Not having a central location to monitor all the organization’s web apps can be a major time-suck. And that’s just the tip of the iceberg. When you factor in expense monitoring, reporting and risk mitigation, the entire thing has the potential to become a total nightmare.
That’s where Torii comes in, as a SaaS management platform that IT professionals can use to manage their organizations’ SaaS stacks vigilantly, efficiently and often autonomously. Torii helps IT professionals streamline, control, and manage their company’s SaaS access and costs.
Reputable companies like Payoneer, SimilarWeb, and Delivery Hero rely on Torii for their SaaS management.
There are four key components to Torri that we will look into in this article in order to illustrate the platform’s usefulness: automated discovery; spend optimization; insights, alerts and workflows; and integrations. Let’s get to it, then.
1. Automated Discovery
Because Torii automatically discovers new apps and those that are up for renewal, it becomes easier for IT professionals to track what exactly is happening in their ecosystems.
Imagine having hundreds of employees in your organization. With that many people, you probably have hundreds of web apps running to aid each employee with fulfilling their tasks. So it becomes almost impossible for your IT team to monitor all the newly adopted and products.
That bit is crucial, because when it comes to looking at your app-related costs, you’d be hard-pressed to determine what dangers these apps represent, how well they fit into your vision of an integrated stack, where they’re coming from, or if your company is getting its money’s worth from the software.
Because Torii can tell you, in real-time, about the SaaS products being used by the people in your organization, you won’t have to track them manually.
You can see all your apps in one place, which then makes the process of monitoring, tracking, and managing your stack a lot easier.
Torii is capable of surfacing newly adopted SaaS in a number of ways: integrations with your company’s ERP, finance apps and single sign-on identity management solution; browser extensions that reconcile web URLs visited with the platform’s extensive database; and manual uploads of expense sheets, invoices and credit card statements.
2. Spend Optimization
These are some of the common questions that IT managers often find themselves asking – or being asked to answer:
- How much is the company spending monthly for its tech stack?
- How much does each app cost?
- Does the app’s cost outweigh its benefits?
- How much value are we seeing for the spend on each product?
- What redundancies, unused licenses, silos and other inefficiencies can we reduce?
For IT managers who are looking to optimize the amount spent on the apps, these are valid questions. After all, it wouldn’t make sense for your company to spend thousands of dollars for an app if it’s barely used.
Torii addresses this issue by showing you the number of users each app has and also the expenses associated with each app.
As you determine the costs associated with each app, your IT managers can better decide if the app is worth keeping or not.
The platform can also show a more detailed report of the amount you spent on each app.
All Torii reports can be exported as spreadsheets, so you can crunch and shere numbers freely.
And beyond spend optimization, Torii also keeps IT teams abreast of any cybersecurity or data access control dangers that might arise from SaaS use. I’ll share more details on how this works in the next section.
3. Insights, Alerts and Workflows
From the Insights menu, there are several different overviews you can see about each SaaS app in your company’s IT stack: the number of users, applications, expenses, the people who recently left, the apps discovered, and the upcoming renewals.
As you hover your cursor on each “card” of your dashboard, a See All clickable link will appear. You can then click the link to view a more detailed report of the data set that you want to access.
Upon clicking the “See All” clickable link under the “Upcoming Renewals” card, you’ll be taken to this page, which bundles apps according to the month of each one’s annual renewal.
It’s also wort pointing out that Torii can automatically send you alerts for license agreements that are about to require renewal. This can be a huge time-saver for IT managers, since it would be a near-impossible task for them to track which tools are about to expire if they were to go about the task manually.
Torii can also reveal which apps have been granted access to which data resources, as well as lists of the people who have logins for each product. With this information at hand, IT teams can easily manage each SaaS product’s adoption lifecycle, evaluating it for regulatory compliance, ensuring that everyone who needs it can get a seat, and offboarding people from their apps when they leave the company.
That’s right – thanks to a game-changing new feature, Torii can also automate your offboarding workflows. You just need to click the “Offboarding’ function under their “Automation” menu and select which employees/users you’d like to offboard.
When you think about how many apps are part of the revolving door that is your organization’s SaaS stack, your IT professionals could spend countless hours dealing with ensuring former team members no longer have access to sensitive resources. Not only does this hamper your IT team’s productivity, but the sheer manpower hours used to onboard and offboard users manually can prove to be costly for your organization.
Torii maintains updated records on thousands of leading SaaS products in its app directory, which means that the moment something new surfaces, you’ll know exactly what it is.
There are also several platforms that you can easily integrate directly with the platform. Here are are just some of the tools you can integrate with Torii for secure data pushes that help to streamline expense tracking, app discovery and governance.
- Direct Integrations: Asana, FreshDesk, SalesForce, Zoom, Dropbox, Workday and Slack.
- Finance: Concur, Xero, NetSuite, Expensify and QuickBooks.
- Identity Management: GSuite, SailPoint, Okta and OneLogin.
The best part is, integrating apps into your Torii account is very easy to do.
After selecting the Integrations menu item, you just need to type in the app that you want to integrate, and then click the Connect button that will appear when you hover your cursor over the app.
From there, you’ll be taken to a standard OAuth permissions screen. Once you log in and grant Torii access, you’re done.
To recap, here are the four game-changing features we covered about Torii
- Automated Discovery. Torii’s automated discovery feature gives you full visibility of your organizations’ SaaS stack, which then allows you to address security gaps and to streamline your IT management.
- Spend Optimization. The platform helps you optimize your SaaS product usage and budgets. Through its reports, you can see how heavily-used an app is, or if it’s barely used by your organization. Among other factors, this data allows you to make an educated decision of whether or not to keep an app or to ban it.
- Insights, Alerts and Workflows. Through the alerts and insights shared by the platform, you can easily determine if new apps are added, and whether or not they ought to be sanctioned. You can also receive alerts for upcoming renewals and unexpected charges, and you can automate employee onboarding and offboarding.
- There are several apps that you can integrate seamlessly with Torii for maximum visibility. There are apps for finance, browser extensions and identity management.